Supplier Quality Requirements for Petrochemical Project

1.  PURPOSE  This article is about  Company requirements for Supplier Quality Assurance, Quality Control, Inspection, and associated documents.

2. Supplier Quality Requirements for Petrochemical Project

2.1       This specification applies to all materials used in onsite sale of gas (SOG), third-party sale of equipment (SOE), and intercompany projects managed by GEO Worldwide.

3. RELATED ARTICLES

3.1       Company Engineering Documents

Material Requirements Technical Specification of Material Requirements

 Company Project-Specific Documents

Company Quality Control Plan

Vendor Data Requirements (VDR) Form

4. DEFINITIONS

4.1      Inspector can be an  Company employee, customer employee, or an independent inspection agency/authority hired by either  Company or its customer.

4.2       Supplier is any organization on which  Company has placed a purchase order and any of their subcontractors.

5. SCOPE OF INSPECTION as referenced on the Quality Control Plans is defined as follows:

• H   = Mandatory Hold Point. An Inspection Point to be attended by the inspector that shall not be passed without written authority from  Company . The supplier shall formally notify  Company of readiness for inspection and shall expedite a response from  Company regarding attendance.
• W  = Witness Inspection. An Inspection Point to be attended by the inspector, but where fabrication/testing may proceed if the inspector fails to attend on the specified date. The supplier shall formally notify  Company of readiness for inspection and shall expedite a response from  Company regarding attendance.
• S   = Surveillance. An Inspection Point where the inspector may attend. When performed, the inspection would normally be performed in conjunction with a Witness Inspection or Document Review activity. The supplier does not need to formally notify  Company of readiness for inspection, unless  Company advises to the contrary.
• R   = Document Review. A review of the documentation or certification, either pertinent to the inspection activity or as a defined requirement in the purchase order. The activity is normally performed during a later inspection visit, otherwise at the offices of  Company .

6. QUALITY SYSTEMS

6.1      Company Quality Assurance, Quality Control, and Inspection requirements are as specified in the  Company purchase order, referenced specifications, and the  Company Quality Control Plan (where issued). It is the responsibility of the supplier to ensure that all the requirements of  Company are incorporated into their Quality Control Plan(s) and associated procedures.

6.2      It is a condition of the purchase order that the supplier provides sufficient Quality Assurance, Quality Control, and Inspection to ensure that material and services meet the requirements of the order, referenced specifications, and statutory requirements in the country of use. See paragraphs 8.9 and 8.9.1 for material requirements.

7. QUALITY POLICY AND IMPLEMENTATION

7.1       It is  Company ‘ policy that the supplier is fully responsible for the quality of the product or service provided. The supplier shall, therefore, have an implemented Quality Management System and an appropriate level of Quality Control. Monitoring of the supplier’s performance by  Company is conducted by means of an inspection and expediting program and by document review.

8. QUALITY CONTROL AND INSPECTION

8.1       Company Quality Control is implemented by a program of source inspections (at the supplier’s works or other locations) as identified by Company . Inspections are performed by  Company inspectors under direction of the Inspection Manager.

8.2       The stages of inspection may be stated in the purchase order, the attached specifications, an inspection checklist, or an  Company Quality Control Plan. These will detail in general terms the inspections that shall be performed by the following:

• •  Company personnel or their delegated inspector.
  • The customer’s inspector (when mandated by  Company ‘ customer).

8.3       The  Company Quality Control Plan represents the Company monitoring activities on a supplier. It is likely that suppliers will need to perform more detailed inspection activity to ensure compliance with code or specification requirements or with their own in-house Quality Control Plans.

8.4       Only when specifically requested by  Company shall the supplier submit Quality Control Plan(s) and associated procedures for review by  Company . Unrequested Quality Control Plan(s) and associated procedures submitted to  Company will not be reviewed.

8.5      The supplier shall make all items as specified by  Company available for inspection by the Company inspector and, when specified, the  Company customer. The intention is to verify that the supplier has performed an adequate inspection and other quality control procedures have been performed. It is not to be regarded as a substitute for inspection by the supplier.

8.6       Many  Company Quality Control Plan sheets contain the action “Final Inspection.” The scope of such inspection includes the appropriate checks (for example, visual and key dimensional inspection, tagging and other identification marking, certification, and documentation) to ensure that the supplier has complied with all the requirements of the purchase order and referenced specifications/attachments.

8.7       All nonconformances identified by the  Company inspector shall be rectified by the supplier in a timely manner. Supplier shall take corrective action(s) to prevent reoccurrence of similar nonconformance(s). Details of such actions shall be advised to  Company , in writing, within one month of nonconformance(s) being identified.

8.8       All measuring equipment used in manufacture and testing shall be subject to a controlled calibration system. If applicable, calibration and maintenance shall be as specified in the pertinent national standards.

8.9       Material certification shall meet all necessary statutory/code requirements of the country of use.

8.9.1   Material certification and country of origin requirements shall be as required by global specification 4WGN-20002.

9. IMPLEMENTATION OF COMPANY QUALITY CONTROL PLAN REQUIREMENTS

9.1       Unless otherwise specified in the purchase order, its attachments, or subsequent written correspondence,  Company requires suppliers to give a minimum of five working days notice of readiness for inspection based on a five-day work week. Inspections shall not be offered on Saturdays or Sundays except by prior written agreement. When there are  Company customer inspection actions, the supplier shall give a minimum of ten working days notice of all such inspections.

9.2       Suppliers shall inform Company of all Mandatory Hold points (“H”) and all Witness inspection points (“W”) for  Company and customer (where applicable). This notification shall be given to the  Company Source Inspection department or expediter as specified on the purchase order.

9.3       When inspection by  Company takes place, the test certification and other relevant documentation (for example, Production Data Books) will also be reviewed at that time. When Company inspection does not take place, or when it is waived, test certification and other relevant documentation (if not already required by the Vendor Data Requirements (VDR) form) shall be forwarded to  Company Engineering Data Control at the location and according to the timing indicated in the purchase order. All such documentation shall identify the Company purchase order number and tag number as appropriate.

9.4       Suppliers shall communicate directly with the approved independent authority to satisfy all the approval and inspection requirements of that authority. When statutory or other regulations require that tests or inspections are witnessed by an independent inspecting authority (IIA), Company will not normally duplicate such inspecting activity, but will reserve the right to review documentation of such inspections.