Technical Specification for Piping, Traceability and Certification

1. GENERAL

…………………………………….

1.1

Summary

1.2

References

1.3

Submittals ………………………………..

1.4 Quality

Assurance

1. PRODUCTS

2.1 Materials …………………………………..3. EXECUTION

3.1

Seller Shop Traceability Procedure

3.2

Field Traceability Procedure ………..

1. General
   1.1 Summary
   1.1 Summary
   1.1.1 Scope of Specification
   1.1.1.1 This specification prescribes the positive material identification procedure that establishes
   traceability, certification documentation, and procurement control of certain critical piping components to
   ensure that material composition and mechanical properties meet the required specifications.
   1.1.1.2 No deviation shall be made from this specification without written authorization from Contractor
   Piping Engineering.
   1.1.2 Work Not Included
   1.1.2.1 Certification and traceability for consumable welding materials shall be in accordance with United
   Specification 00-W-0001.
   1.1.2.2 The requirements of this specification are not intended to replace the ASME material certification
   requirements of Contractor’s ASME Code Compliance Procedure Manual.
   1.1.3 Related Specifications
   The following SABIC Engineering Standards (SES) specifications prescribe items of related work:
   P02-S01 Material Standard Specifications- Part 1, Group 1. Class 150, Impact Tested Carbon Steel.
   Gen. Process
   P03-S01 Piping Material Specification Part II – Stainless Steel
   P04-S01 Piping Material Standard Specifications- Part 3, Utilities Services
   P18-G01 Design Limitations and Applications of Valves
   P24-G01 Purchase Specification for Ball, Butterfly, and Plug Valves
   P31-G01 Purchase Specification for Pipe, Fittings, and Flanges
   P30-G01 Purchase Specification for Pipe Bends.
   00-W-0001 General Welding/NDE Specification for Pressure-Retaining Components
   00-W-0003 General Welding/NDE Specification for Piping, Shop/Field Fabrication
   Coordinate Work prescribed by this specification with Work prescribed by the above listed specifications.
   1.1.4 Terminology
   1.1.4.1 Certification: Manufacturer’s test reports and certificates of material compliance.
   1.1.4.2 CMC (Certificate of Material Compliance): This document shall certify that the material meets the
   requirements of the material specifications required by the purchase order.
   1.1.4.3 MTR (Manufacturer’s Test Report): This document shall provide the capability to identify the
   chemical analysis and mechanical properties of materials.
   1.1.4.4 Nonconformances: Certifications that are unacceptable because of missing or incorrect data on
   the certification document.
   1.1.4.5 PMI (Positive Material Identification): The process in which materials that require traceability and
   certification shall be identified, controlled, and documented.
   1.1.4.6 Total Traceability: The use of unique, permanent identification marking of material such as heat
   number, code number, or equivalent to trace a component back to original MTR throughout manufacturing,
   fabrication, construction, and plant operation.
2. 1.2 References
   The publications listed below form part of this specification. Each publication shall be the latest revision and
   addendum in effect on the date this specification is issued for construction unless noted otherwise. Except
   as modified by the requirements specified herein or the details of the drawings, Work included in this
   specification shall conform to the applicable provisions of these publications.
   1.2.1 ASME (American Society of Mechanical Engineers)
   1.2.1.1 B31.1, Power Piping
   1.2.1.2 B31.3, Process Piping
   1.2.1.3 B31.4, Liquid Transportation Systems for Hydrocarbons, LPG, Anhydrous Ammonia, and Alcohols
   1.2.1.4 ASME, Section VIII, Division 1, Pressure Vessels latest edition
   1.2.2 ASTM (American Society for Testing and Materials) Annual Book of Standards
   1.2.3 Where fabrication and design criteria in this specification are affected by city, county, state, or federal
   requirements, this specification shall be modified as necessary to ensure compliance.
   1.3 Submittals
   1.3.1.1 Manufacturer’s Existing Certification Procedures. The seller’s or manufacturer’s existing
   procedures, practices, and forms may be submitted for Contractor Piping Engineering review, provided
   they meet the basic requirements of this specification. The seller shall obtain authorization before
   implementation.
   1.3.1.2 Shop Fabricator’s Existing Certification Procedures. The shop fabricator’s existing procedures,
   practices, and forms may be submitted for review, provided they meet the basic requirements of this
   specification. The seller shall obtain Engineering authorization prior to implementation.
   1.3.1.3 MTR (Manufacturer’s Test Reports). The seller or manufacturer shall submit to Contractor Field
   Quality Control or Shop Fabricator (dependent upon purchaser) required MTRs before time of shipment.
   1.3.1.4 CMC (Certificate of Material Compliance). The seller or manufacturer shall submit to Contractor
   Field Quality Control or Shop Fabricator (dependent upon purchaser) required CMCs before time of
   shipment.
   1.3.1.5 Records to Owner. Contractor Field Quality Control will consolidate and submit all records
   concerning certification and traceability as required by this specification and as determined through audit of
   documentation and logistics to the owner at the conclusion of the project, for permanent reference.
   1.4 Quality Assurance
   1.4.1 Seller/Subseller Procurement Procedures. PMI certified piping components shall be furnished in
   accordance with this specification in addition to Specifications SES P18-G01, P24-G01, P31-G01,
   P26-G01, P27-G01(as applicable by type of component).
   1.4.1.1 This specification shall be referenced in and attached to all RFQs (requests for quotation) and POs
   (purchase orders) for Seller/Subseller supplied parts for materials that require certification.
   1.4.1.2 Materials requiring certification shall not be combined in the same purchase order with materials
   not requiring certification.
   1.4.1.3 Contractor Piping Engineering shall review all Contractor home office originated RFQs and PO
   packages before issue, and shall be present at all bid qualification meetings concerning materials requiring
   certification to this specification.
   1.4.2 Audits
   1.4.2.1 Contractor will conduct audits on a regular frequency at selected locations where responsible
   certification review, documentation, and traceability functions are being performed.
   1.4.2.2 The audits are intended to determine quality, accuracy, effectiveness, continuity, need for
   improvement, need for corrective action, and undesirable trends.
3. 1.4.2.3 Results of the periodic audits and actions implemented will be documented and filed by Contractor,
   as necessary, to monitor and maintain overall certification and traceability requirements of this
   specification.
   1.4.2.4 Contractor Field Quality Control will conduct a final audit (refer to Section 2.1.3.4.) to ensure that
   certification and traceability documentation meets the requirements of this specification. The final audit will
   also provide for determining the necessary condition of the documentation and logistics for turning the
   entire records over to the owner (refer to Section 1.3.1.5.)
   1.4.3 Certification Documents Minimum Requirements
   1.4.3.1 MTR. Data on manufacturer’s test reports shall include the following requirements:
   a. Name of Supplier.
   b. Name of prime material manufacturer and plant location.
   c. Contractor PO number (or shop fabricator’s PO number when purchased by shop fabricator).
   Fabricator shall include Contractor fabrication PO number for reference.
   d. PO item number and item code number.
   e. Quantity, size, heat number (or equivalent), and brief description of item(s).
   Note. Quantity shall relate to all or a portion of purchased quantity, as applicable. Mill run quantity is
   not acceptable.
   f. Material specification and grade, class, or type designation.
   g. Actual test results of chemical analysis and mechanical properties in accordance with the
   material specifications.
   h. Prime manufacturer’s QA Manager or authorized agent signature and title.
   1.4.3.2 CMC. Data on certificates of material compliance shall include the following requirements:
   a. Name and address of supplier.
   b. Name and address of prime material manufacturer.
   c. Contractor PO number or shop fabricator’s PO number (when purchased by shop fabricator).
   Fabricator shall include Contractor fabrication PO number for reference.
   d. PO item number and item code number.
   e. Quantity, size, and brief description of item(s).
   Note. Quantity shall relate to all or a portion of purchased quantity, as applicable. Mill run quantity is not
   acceptable.
   f. Material specification and grade, class, or type designation.
   g. A statement certifying compliance with material specifications (and compliance with impact test
   requirements where applicable).
   h. Seller’s QA Manager or authorized agent signature, title, and date.
   1.4.3.3 Nonconformances. Certifications are nonconforming and unacceptable when any of the following
   conditions exist:
   a. Missing data.
   b. Incorrect data.
   c.
   Incomplete data.
   d.
   Illegible documents.
   e. Documents with pertinent data cut off in the course of copying.
4. 1.4.4 Review Control Log (Pipe Shop Fabricator and Field Subseller Requirement). A review control log
   shall be created, maintained, and indexed by PO number and PO item number showing (by PO quantity
   units) the perpetual status of the following:
   a. Certification required
   b. Certification received
   c. Certification in review
   d. Certification accepted
   e. Certification rejected
   f. Certification not received
   g. Pending Nonconformances
   1.4.5 Record File. A file of certification documents together with copies of POs. The file shall be indexed in
   sequence of the PO numbers. Copies of all correspondence and related documents pertinent to any
   nonconformances shall be stamped and attached to the certifications and included in this file.
   1.4.6 Receiving Control Log
   1.4.6.1 Piping shop fabricators and jobsite Contractors or subcontractors are responsible for receiving,
   handling, and controlling. Materials shall comply with the provisions listed below.
   1.4.6.2 The receiving control shall be indexed by purchase order number, and purchase order item number
   showing (by purchase order quantity units) the status of the following:
   a. Certified materials required (purchase order item numbers and quantities will suffice).
   b.
   If required to have certification with total traceability or record of certificate of compliance only.
   c. Accepted certifications received.
   d. Materials received.
   e. Materials accepted.
   f. Materials held due to pending nonconformance.
   g. Materials rejected.
   2. Products
   2.1 Materials
   Piping material components requiring PMI (positive material identification) in accordance with this
   specification will be listed as follows:
   2.1.1 Purchase Orders. The purchase order shall include type of certification and traceability of piping
   components listed in the purchase order.
   2.1.2 Materials identified as PMI require either certification or traceability.
   For total traceability, unique permanent identification marking of material such as heat number, code
   number, or equivalent is required.
   2.1.2.1 Marking requirements. Marking shall be accomplished by the use of low stress steel die stamps or
   electro-etching. Electro etching may be either the stylus or chemical method (chemicals shall not contain
   chlorides, sulfur or halogen compounds). Material with a nominal wall thicknesses determined from the
   applicable material specifications and standards. In any case, identification shall be applied such that
   abrasions and oxidation encountered during shipping, storing, handling, fabrication and installation will not
   obliterate the identifying marks.
5. 2.1.2.2 Cutting of Marked Material. Identification marks on material such as pipe or elbows shall be
   continuous, so that any subsequently cut smaller pieces shall maintain traceable continuity to each cut
   piece. Example: short pipe pieces and odd angle elbows.
   2.1.2.3 Manufacturer’s Equivalent. Manufacturer’s equivalent clearly legible permanent identification
   normally marked on material may be considered as complying with this specification provided traceability
   to manufacturer’s test reports is verified by supplier, before shipment, for each piece of material.
   2.1.3 Certification Review and Acceptability
   2.1.3.1 Certification review shall be the responsibility of Contractor Field Quality
   Control for Contractor purchased materials and the piping shop fabricator. for materials purchased by the
   piping shop fabricator. Review activities shall be performed by technically qualified personnel.
   a. Certifications shall be reviewed for compliance. Test reports indicating chemical analysis and
   mechanical properties shall be verified as complying with the required specifications.
   b. Certifications that have been verified as complete and correct shall be stamped “Accepted.” The
   stamp shall also include the responsible company’s name, discipline, and date and shall be signed
   with reviewer’s name.
   c. The following review records shall be implemented and maintained by Contractor Field Quality
   Control throughout the performance of this contract:
   (i) Review Control Log – Minimum requirements Section 1.4.4.
   (ii) Record File – Minimum requirements Section 1.4.5.
   2.1.3.2 Nonconforming certifications in accordance with Section 1.4.3.3. shall be resolved as follows:
   a. Certain nonconformances may be resolved through consultation with Contractor Field Quality
   Control, Contractor Piping Engineering, Client, Seller, Manufacturer, or Shop Piping Fabricator. If
   such is the case, authoritative confirming documentation shall be included in the certification file.
   b.
   If written authorization is not available, the certification document shall be briefly noted in ink with
   the terms of resolution, the authority, date, and reviewer’s signature.
   c. For nontechnical corrections to the documents concerning the PO number, item, or quantity, an
   inked notation (without further documentation) is acceptable, provided the addition or correction has
   been verified with the supplier.
   d. When a nonconformance has been satisfactorily resolved, the documents, including
   certifications, shall be handled the same as accepted certifications.
   e. When the nonconformance cannot be resolved, the certification documents shall be ink marked
   ‘nonconforming’ and the seller/manufacturer shall be notified of the nonconformance.
   2.1.3.3 In order to provide for a central control, Piping Shop Fabricator shall transmit a copy of accepted
   and stamped certifications with a copy of fabricator’s POs to Contractor Field Quality Control for inclusion
   in field office certification file and review control log. Copies shall be transmitted at the time they are
   accepted. The fabricator’s review control log shall indicate the transmittals.
   2.1.3.4 Contractor Field Quality Control or Piping Engineering shall review a portion of Shop Piping
   Fabricator’s accepted certifications. This review shall serve as an audit of Fabricator’s review
   performance. Any inaccuracies or undesirable trends that are evident shall be handled as
   nonconformances. This activity shall be recorded in Field Office review control log.
   2.1.3.5 Contractor Field Quality Control shall transmit a copy of accepted certifications for Contractor
   purchase materials to Shop Fabricator. The certification copies shall be transmitted at the time of
   acceptance to provide the fabricator with the necessary documentation to release materials.
6. 2.1.3.6 Contractor Field Quality Control shall transmit a copy of accepted certifications for Contractor
   purchased materials to Construction Manager at the jobsite. The certification copies shall be transmitted at
   the time of acceptance to provide Contractor field with the necessary documentation to release materials.
   2.1.4 Shop Fabricator Requirements. Fabrication and handling requirements shall be in accordance with
   Specification 00-P-0035.
   2.1.4.1 Shop Receiving of PMI Certified Materials.Shop Fabricator shall implement and maintain a material
   receiving control log of certified materials throughout the performance of the contract. (Minimum content
   requirements are listed in Section 1.4F.)
   a. Materials Requiring MTRs
   (i) Materials requiring MTRs shall be placed in a receiving hold area apart from other materials in
   order to proceed with traceable continuity. This separation shall be maintained throughout all receiving
   and dispensing activities.
   (ii) The responsible receiving agent shall check for receipt of accepted certification corresponding to
   materials received. Materials without such certification shall remain in the initial receiving hold areas
   until the necessary accepted certification is on hand.
   (iii) Materials with accepted certification on hand shall be examined, by the responsible receiving
   agent, to verify that traceable marking fully meets the requirements of this specification and matches
   the accepted certification. Acceptable materials shall be placed in receiving release areas ready for
   fabrication.
   b. Materials Requiring CMCs Only. Materials requiring certificates of compliance shall be placed in
   receiving release areas ready for fabrication. This category of material shall not be held for acceptable
   documentation. Traceable continuity in this instance ends at this activity.
   c. Nonconforming Materials. Materials with nonconforming traceability as determined in Section
   2.1.3.2. shall be placed in nonconforming hold areas and subsequently processed similarly to
   nonconforming certifications.
   2.1.4.2 Shop Continuity of Traceability. This section applies only to materials requiring total traceability
   throughout fabrication.
   a. The necessary traceable identification assignment of materials to production drawings may occur
   before or after release of drawings for fabrication. In any case, identification assignment records shall
   be implemented and maintained throughout the performance of this contract.
   b. Correct material identification throughout fabrication activities shall be monitored by the
   fabricator’s quality control (QC) personnel.
   c. At the completion of an individual fabrication, the fabricator’s QC personnel shall verify and
   document that correct material identification was made on the drawings and that the physical material
   identification is legible. Any discrepancies encountered shall be resolved through consultation with the
   authoritative agent. Confirming documentation, as necessary, shall be included in the traceability
   packet for the drawing involved.
   d. Shop Piping Fabricator shall transmit, on the same day of shipment, copies of certified drawing
   packets of each shop fabrication. The number of copies and distribution will be stated in the
   fabrication PO.
7. Execution
   3.1 Seller Shop Traceability Procedure
   Perform the following procedures before shipping of the piping components that require PMI (positive
   material identification).
   3.1.1 Manufacturer’s Requirements. Before shipment by the manufacturer/supplier, do the following:
   3.1.1.1 Supplier/Manufacturer shall review certifications for accuracy, legibility, and completeness of data
   to avoid any delay in acceptance.
   a. MTRs shall be originated by the prime materials manufacturer and they shall be traceable to both the
   purchase order and the material itself. The documents shall report the actual results of test in accordance
   with the material specification required by the purchase order. Minimum content requirements of
   documents are listed in Section 1.4.3.1.
   b. CMC shall be originated by the supplier and shall be traceable to the PO. Minimum content
   requirements of document are listed in Section 1.4.3.2
   3.1.1.2 Supplier/Manufacturer shall transmit to Contractor Field Quality Control or Piping shop fabricator
   (as applicable) required material certifications before time of shipment.
   3.1.1.3 Supplier/Manufacturer shall not mix piping materials requiring different types of certifications in one
   container nor shall a container consist of items for two different purchase orders even if the same type of
   certifications are required.
   3.2 Field Traceability Procedure
   3.2.1 Field Requirements. Contractor field activities concerning purchasing, receiving, fabrication,
   assembly and installation of piping materials shall meet the requirements of this specification for
   certification and traceability of PMI certified materials in addition to the requirements of Specification
   00-P-0036.
   3.2.1.1 Field Quality Control. In order to accomplish field continuity, include addenda and supplements as
   necessary in the Contractor Construction Quality Control Procedures Manual for the contract. The
   addenda and supplements shall be developed and issued at the direction of Contractor Project
   Management.
   3.2.1.2 Field Receiving. The responsible receiving agent shall implement and maintain a material
   receiving control log of certified materials thought the performance of the contract. (Minimum content
   requirements are listed in Section 1.4.6.2.)
   a. Materials Requiring MTRs
   (i)
   Place materials requiring manufacturer’s test reports in a receiving hold area apart from all other
   materials in order to proceed with traceable continuity. Maintain this separation throughout all receiving
   and dispensing activities.
   (ii)
   The responsible receiving agent shall check for receipt of accepted certification corresponding to
   materials received. Materials without such certification shall remain in the initial receiving hold areas until
   the necessary accepted certification is on hand.
   (iii)
   The responsible receiving agent shall examine materials with accepted certification on hand to
   verify that traceable marking fully meets the requirements of this specification and matches the accepted
   certification. Place acceptable materials in receiving release areas ready for field fabrication or installation,
   as the case may be.
   b. Materials Requiring CMCs Only. Place materials requiring certificates of compliance in receiving release
   areas ready for fabrication or field installation. This category of material shall not be held for acceptable
   documentation. Traceable continuity in this instance ends at this activity.
   c. Nonconforming Materials. Place materials with nonconforming traceability (as determined from Section
   2.1.3.2.) in nonconforming hold areas, and subsequently process similarly to nonconforming certifications.

3.2.2 Field Continuity of Traceability. This section applies only to materials requiring total traceability
throughout field fabrication and installation.
3.2.2.1 The necessary traceable identification assignment of materials to production drawings may occur
before or after release of drawings for field fabrication, assembly, or installation. In any case, implement
and maintain identification assignment records throughout the performance of this contract.
3.2.2.2 Field QC personnel shall monitor correct material identification throughout field fabrication,
assembly, and installation activities.
3.2.2.3 At the completion of an individual field fabrication, assembly, or installation, the field QC personnel
shall verify and document that correct material identification was made on the drawings and that the
physical material identification is legible. Any discrepancies encountered shall be resolved through
consultation with the authoritative agent. Include confirming documentation, as necessary, in the
traceability packet for the drawing involved.
3.2.2.4 Shop Fabricator shall transmit, on the same day of shipment, copies of certified drawing packets for
each shop fabrication. Subsequent field assembly and installation activities shall include the
implementation of a procedure for recording and maintaining documented traceable continuity through the
completion of final field installation.